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How to use desktop screen sharing?

  • Updated

Overview

 

With Zoom, share your screen, desktop, or other content during a meeting, even while your video is on. 
Screen sharing during  Zoom sessions is designed with a collaborative environment in mind. This feature gives only the users who choose to share their full-screen control over their screen and what other meeting participants can or cannot see. Additionally, meeting hosts cannot monitor your screen activities unless you share your screen.
Zoom video sessions allow you to share content, including:

Notes:

How to use desktop screen sharing?

Click on the video to maximize.

Sharing your desktop, screen, or content

To share your screen or content:
  1. Click Share Screen located in your meeting controls.
  2. Select one of these screen share options:
    • Basic: Share your entire desktop, specific application windows, whiteboard, or iPhone/iPad screen.
      Note: Users can select multiple desktop programs at once instead of sharing their entire desktop, but all selected programs must be on the same screen to be visible. Only the user employing this feature will need to be on version 5.4.3 or higher while viewers can be connected with older versions. Hold the Shift key on macOS or the Ctrl key on Windows to select more than one application.
    • Advanced
      • Slides / PowerPoint as Virtual Background: Allows you to utilize a slideshow presentation as your virtual background, providing a more immersive presentation.
      • A portion of Screen: Share a portion of your screen represented by a green border. The border can be adjusted as needed during the share by clicking and dragging any side or corner.
      • Computer Audio: Only share your computer's audio (your selected speaker in your audio settings). Select the down arrow to the right of Computer Audio option to view audio options and switch between Mono and Stereo (high fidelity) audio options.
      • Video: Share locally stored video content through Zoom's native video player.
      • Content from 2nd Camera: Share a secondary camera connected to your computer; for example, a document camera or the integrated camera on your laptop.
    • Files: Share a file from a third-party sharing service like Google Drive or Microsoft OneDrive. Follow the on-screen prompts to sign in to the third-party service and grant Zoom access.
Notes:
  • Alternatively, you can open the file in a web browser then share the browser window. For example, to share a Google Doc, open the Doc in Chrome, then share the Chrome window. The end result is the same as using the sharing options in the Files tab.
  1. (Optional) Enable these features, located in the bottom-left corner of the share window:
  • Share sound: If you check this option, any sound played by your computer will be shared in the meeting. Select the down arrow  just to the right of the Share Sound option to switch between Mono and Stereo (high fidelity) audio options.
  • Optimize for video clip: Check this if you will be sharing a video clip in full-screen mode. Please do not check this otherwise, as it may cause the shared screen to be blurry.
  • Share to breakout rooms: Allows the host or co-host to share their screen from the main session directly into all open breakout rooms.
4. Click Share. When the sharing process is started, and 80% of devices acknowledge receiving the
    shared screen, you will see a notification banner stating. Participants can now see your shared
    screenor whatever you have chosen to share.
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