While viewing a shared screen or shared whiteboard, click View Options, then Annotate at the top.
Available annotation tools
You will see these annotation tools:
Note: The Select, Spotlight, and Save options are only available if you started the whiteboard.
- Mouse: Deactivate annotation tools and switch to your mouse pointer. This button is blue if annotation tools are deactivated.
- Select (only available if you started the shared screen or whiteboard): Select, move, or resize your annotations. To select several annotations at once, click and drag your mouse to display a selection area.
- Text: Insert text.
- Draw: Insert lines, arrows, and shapes.
Note: To highlight an area of the shared screen or whiteboard, select the following square or circle icon to insert a semi-transparent square or circle. - Stamp: Insert predefined icons like a checkmark or star.
- Spotlight / Arrow / Vanishing Pen: Turn your cursor into a spotlight or arrow.
- Spotlight (only available if you started the shared screen or whiteboard): Displays your mouse pointer to all participants when your mouse is within the area being shared. Use this to point out parts of the screen to other participants.
- Arrow: Displays a small arrow instead of your mouse pointer. Click to insert an arrow that displays your name. Each subsequent click will remove the previous arrow placed. You can use this feature to point out your annotations to other participants.
- Vanishing Pen (only available if you started the shared screen or whiteboard): Allows the presenter to annotate on the whiteboard or shared screen without having to erase or undo their last addition, as the annotation will fade away within a couple of seconds.
- Eraser: Click and drag to erase parts of your annotation.
- Format: Change the formatting options of annotations tools like colour, line width, and font.
- Undo: Undo your latest annotation.
- Redo: Redo your latest annotation that you undid.
- Clear: Delete all annotations.
- Save: Save shared screen/whiteboard and annotations as a PNG or PDF. The files are saved to the local recording location.
Note: This option is only available to viewers if the host has allowed others to save.- To change the file format, click the downward arrow next to Save and select one of these options:
- PNG: Save as a PNG file. If there are multiple whiteboards, Zoom will save a PNG file for each whiteboard.
- PDF: Save as a PDF. If there are multiple whiteboards, Zoom will save a single PDF containing all whiteboards.
- To change the file format, click the downward arrow next to Save and select one of these options:
